Designing an Early Warning Feature in the Grade Management Information System to Support Academic Performance Monitoring
DOI:
https://doi.org/10.35870/ijsecs.v5i3.5268Keywords:
Academic Performance Monitoring, Early Warning Notifications, Student Grading Systems, Web Applications, Spiral Model, Laravel Framework, Educational TechnologyAbstract
An automated early warning mechanism for monitoring student academic achievement has been designed and deployed, seamlessly integrated within a higher education institution's academic information platform. The mechanism assists students in maintaining consistent performance while enabling preventive intervention when grade deterioration occurs. Development followed the Spiral Model, emphasizing iterative refinement, risk analysis, and continuous adaptation based on user feedback. Final grades derive from weighted assessment categories: participation, assignments, mid-term examinations, and final examinations. When a student's course grade falls to ≤60, automated warning notifications appear instantly on their dashboard. Implementation leveraged PHP with the Laravel framework, MySQL databases, and Visual Studio Code as the development environment. Data sources included campus academic records, user interviews, and notification logs. Evaluation employed Black Box Testing incorporating Equivalence Partitioning and Boundary Value Analysis techniques. Findings demonstrate that the notification mechanism operated with high accuracy and received positive user reception, suggesting strong potential for enhancing student awareness, promoting self-reflection, and facilitating timely academic improvement
Downloads
References
Indra, S. (2016). Efektivitas team assisted individualization untuk mengurangi prokrastinasi akademik. Jurnal Edukasi: Jurnal Bimbingan Konseling, 1(2), 175-189.
Farida, I. N., & Maulidina, M. (2018). Pengembangan sistem evaluasi akademik berdasarkan predikat nilai indeks prestasi mahasiswa. ANTIVIRUS: Jurnal Ilmiah Teknik Informatika, 12(2).
Setiadi, F. M., & Khairunnisa, K. (2025). Penguatan kemahiran muhādatsah mahasiswa melalui manajemen kegiatan berbasis komunitas bahasa Arab. Welfare: Jurnal Pengabdian Masyarakat, 3(2), 287-292. https://doi.org/10.30762/welfare.v3i2.2405
Akçapınar, G., Altun, A., & Aşkar, P. (2019). Using learning analytics to develop early-warning systems for at-risk students. International Journal of Educational Technology in Higher Education, 16(1), 1-20. https://doi.org/10.1186/s41239-019-0172-z
Jamaluddin, J., Mahali, M., Mohd Din, N., Ahmad, M. A. N., Fadzillah, N. S. M., Hashim, A. H., & Awang, N. (2023). The impact of different instruction modes during COVID-19 phases on students' performance. International Journal of Academic Research in Business and Social Sciences, 13(4). https://doi.org/10.6007/ijarbss/v13-i4/16614
Suryandani, F., Basori, B., & Maryono, D. (2020). Pengembangan sistem informasi akademik berbasis web sebagai sistem pengolahan nilai siswa di SMK Negeri 1 Kudus. Jurnal Ilmiah Pendidikan Teknik dan Kejuruan, 13(1), 52-59. https://doi.org/10.20961/jiptek.v13i1.24224
Muna, N., Yuwono, W., & Martiana, E. (2010). Sistem informasi manajemen bimbingan konseling di SMK2 Surabaya berbasis JSP [Unpublished final project]. EEPIS.
Putra, E. (2023). Optimizing management information systems based on efficiency and quality management. Nidhomul Haq: Jurnal Manajemen Pendidikan Islam, 8(3), 401-411. https://doi.org/10.31538/ndh.v8i3.3938
Rahardja, U. (2022). Using case-based reasoning in student graduation prediction systems (CBR). Adi Journal on Recent Innovation (AJRI), 4(1), 56-65. https://doi.org/10.34306/ajri.v4i1.759
Yudini, A. P., Haryani, C. A., Widjaja, A. E., Hery, H., & Suryasari, S. (2022). Academic information systems and recommendations using AHP at SMA Islamic Center Tangerang. Ultimatics: Jurnal Teknik Informatika, 13(2), 127-133. https://doi.org/10.31937/ti.v13i2.2337
Supriyatna, A., & Puspitasari, D. (2021). Implementation of extreme programming method in web-based digital report value information system design. International Journal of Information System & Technology (IJISTECH), 5(1), 67-74. https://doi.org/10.30645/ijistech.v5i1.116
Mappalotteng, A. M., Fathahillah, F., & Punggawa, M. A. (2024). Web-based student academic grade processing information system. ITM Web of Conferences, 58, 03006. https://doi.org/10.1051/itmconf/20245803006
Chen, X., & Liu, D. (2024). Application of media information retrieval technology in student work management systems. International Journal of Web-Based Learning and Teaching Technologies, 19(1), 1-17. https://doi.org/10.4018/ijwltt.340725
Shi, G. (2022). Design and implementation of IoT data-driven intelligent classroom teaching systems. Computational Intelligence and Neuroscience, 2022, 1-11. https://doi.org/10.1155/2022/8003909
Meilani, M. N. (2023). Implementation of school information system management in the use of digital resources. EduInsights, 1(2), 88-96. https://doi.org/10.58557/eduinsights.v1i2.17
Choi, Y., & Eom, M. (2022). Analysis of the effects of the free semester system on academic achievement and career maturity. Policy Futures in Education, 21(8), 850-867. https://doi.org/10.1177/14782103221106274
Boehm, B. (2000). Spiral development: Experience, principles, and refinements. ACM SIGSOFT Software Engineering Notes, 19(4), 63-70. https://doi.org/10.1145/256805.256818
Alda, M. (2023). Implementasi metode spiral pada pengembangan aplikasi simpan pinjam berbasis Android. JTT (Jurnal Teknologi Terapan), 9(1), 63-74. https://doi.org/10.31884/jtt.v9i1.487
Aspriyono, H. (2023). Implementasi spiral model dalam pengembangan aplikasi pembayaran kuliah pada ITBM Banyuwangi. SIMKOM, 8(1), 55-65. https://doi.org/10.51717/simkom.v8i1.126
Santi, F. (2024). Pengembangan media word square materi keragaman budaya di Indonesia pembelajaran IPS kelas 4 SD [Undergraduate thesis, Universitas PGRI Palembang].
Jailani, A., & Yaqin, M. A. (2024). Pengujian aplikasi sistem informasi akademik menggunakan metode blackbox dengan teknik boundary value analysis. Journal Automation Computer Information System, 4(2), 60-66. https://doi.org/10.47134/jacis.v4i2.78
Azzahra, F., Dzikrya, K., & Prabowo, A. (2025). Rancang bangun sistem perpustakaan web Universitas Esa Unggul dengan metode Scrum untuk pengelolaan digital. Jurnal Informatika: Jurnal Pengembangan IT, 10(2), 494-502. https://doi.org/10.30591/jpit.v10i2.8207
Latifurrahman, A., Imilda, & Salam, A. (2023). Sistem informasi akademik menggunakan PHP dan MySQL pada Sekolah Tinggi Manajemen Informatika Komputer (STMIK) Indonesia Banda Aceh. Jurnal Sistem Komputer (SISKOM), 3(2), 74-83. https://doi.org/10.35870/siskom.v3i2.796
Sadewa, E. B., Wijiyanto, W., & Nurohman, N. (2024). Sistem informasi akademik berbasis web pada SMK Al-Islam Surakarta. Journal of Information System Management (JOISM), 6(1), 63-69. https://doi.org/10.24076/joism.2024v6i1.1647
Kolloh, R. Y., Nababan, D., Risald, R., & Gelu, L. P. (2024). Desain dan pengembangan sistem informasi perpustakaan (Sisper) berbasis website di SMKN 1 Atambua. JIKA (Jurnal Informatika), 8(3), 246-252.
Ferguson, R. (2012). Learning analytics: Drivers, developments and challenges. International Journal of Technology Enhanced Learning, 4(5-6), 304-317. https://doi.org/10.1504/IJTEL.2012.051816
Gašević, D., Dawson, S., & Siemens, G. (2015). Let's not forget: Learning analytics are about learning. TechTrends, 59(1), 64-71. https://doi.org/10.1007/s11528-014-0822-x
Macfadyen, L. P., & Dawson, S. (2010). Mining LMS data to develop an "early warning system" for educators: A proof of concept. Computers & Education, 54(2), 588-599. https://doi.org/10.1016/j.compedu.2009.09.008
Siemens, G., & Baker, R. S. (2012). Learning analytics and educational data mining: Towards communication and collaboration. Proceedings of the 2nd International Conference on Learning Analytics and Knowledge, 252-254. https://doi.org/10.1145/2330601.2330661
Tempelaar, D. T., Rienties, B., & Giesbers, B. (2015). In search of the most informative data for feedback generation: Learning analytics in a data-rich context. Computers in Human Behavior, 47, 157-167. https://doi.org/10.1016/j.chb.2014.05.038
Downloads
Published
Issue
Section
Categories
License
Copyright (c) 2025 Seliwati Seliwati, Al Razaq Al Razaq
This work is licensed under a Creative Commons Attribution 4.0 International License.
Authors who publish with this journal agree to the following terms:
1. Copyright Retention and Open Access License
Authors retain copyright of their work and grant the journal non-exclusive right of first publication under the Creative Commons Attribution 4.0 International License (CC BY 4.0).
This license allows unrestricted use, distribution, and reproduction in any medium, provided the original work is properly cited.
2. Rights Granted Under CC BY 4.0
Under this license, readers are free to:
- Share — copy and redistribute the material in any medium or format
- Adapt — remix, transform, and build upon the material for any purpose, including commercial use
- No additional restrictions — the licensor cannot revoke these freedoms as long as license terms are followed
3. Attribution Requirements
All uses must include:
- Proper citation of the original work
- Link to the Creative Commons license
- Indication if changes were made to the original work
- No suggestion that the licensor endorses the user or their use
4. Additional Distribution Rights
Authors may:
- Deposit the published version in institutional repositories
- Share through academic social networks
- Include in books, monographs, or other publications
- Post on personal or institutional websites
Requirement: All additional distributions must maintain the CC BY 4.0 license and proper attribution.
5. Self-Archiving and Pre-Print Sharing
Authors are encouraged to:
- Share pre-prints and post-prints online
- Deposit in subject-specific repositories (e.g., arXiv, bioRxiv)
- Engage in scholarly communication throughout the publication process
6. Open Access Commitment
This journal provides immediate open access to all content, supporting the global exchange of knowledge without financial, legal, or technical barriers.
